Ealing Specialist Adult services AdministratorNHS

Job summary

To provide high quality administrative support to Ealing Specialist adult services (Podiatry, Nutrition + Dietetics, SLT) working with Ealing Community Partners (ECP), managing all referrals and calls as well as those that come through the single point of access (SPA) related work based in a call centre environment.

To handle the day to day administrative duties for the services as per the Job description. To also support the current line manager so support the service needs.

Main duties of the job

Administrators will check patient eligibility, register referrals in service specific SystmOne units and where appropriate, will arrange for the clinicians to carry out clinical triage and/or book appointments via telephone.

Call handling is a major part of the role as this is the main telephone service for patients arranging an appointment or enquiring about their care.

Administrators are responsible for sending correspondence to patients which will include clinic/appointment letters, and confirmation and reminder SMS's.

Administrator are expected to book transport for patient for those who are eligible and record any access needs to the system.

Job description

• To deal with telephone enquiries from health professional, services users and their families, carers and team members, some of whom are anxious or have cultural or language difficulties.
• To process service specific referrals within the timeline agreed to avoid breaches.
• Provide information and advice to service users, over the telephone, face to face and/or in writing about their appointments or sign post to clinicians.
• To deal with telephone enquiries in an informed and sympathetic manner, taking and passing on messages promptly and action where necessary.
• To regularly access generic email systems responding to and actioning queries
• To provide administrative cover where required across ECP services.
• To be able to meet deadlines and manage time effectively.
• To book interpreter's or transport where required to ensure equity of access for patients.
• To format and send out letters as appropriate.
• To undertake any other task as required commensurate with the grading of this post
• On occasions you maybe required to cover front of house (reception) which may include opening and closing of the reception area.

About us

We are offering the opportunity to work in a supportive and friendly environment where supervision, performance review and appraisals form part of our ongoing development for staff.

We provide high quality care to patients and carers who use our services.

Please note:This vacancy does not meet the criteria for Skilled Worker sponsorship, unless you meet the criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. "Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024."

As such, if you don't meet the Transitional Provision (above) we are unable to consider your application unless you can provide documentary evidence of your right to work in the United Kingdom. If you believe you are eligible for sponsorship or already hold a valid right to work in the UK, please ensure you provide full details of your immigration status in the Pre-Screening Immigration section of your application form.

Please note role eligibility also depends on whether the role meets the salary threshold for the relevant occupational code (SOC CODE).

For further info please visit: Skilled Worker visa: Overview - GOV.UK