Human Resources Administrator - Onboarding (Development Role)Council

Human Resources Administrator - Onboarding (Development Role)

Are you enthusiastic about HR and looking to develop your career through a structured Grade 5 to Grade 6 development opportunity? We are looking for a Human Resources Administrator to join our busy HR Onboarding team, supporting the delivery of high-quality services across both corporate and school services.

You will be appointed to the HR Administrator Onboarding role at Grade 5, with a clear development pathway and the opportunity to progress towards a Senior Onboarding Administrator role at Grade 6. This is an opportunity to build your HR knowledge and experience while developing the specialist skills, technical expertise and confidence required to progress to a more senior role. Progression to Grade 6 is not automatic and will be subject to successful completion of an agreed development programme and demonstration of the required knowledge, skills and competencies.

Whether you already have experience in HR Onboarding or are an experienced administrator from a customer-focused environment looking to develop a career in HR, you will receive structured development, training and support. You will gain valuable experience in pre-employment checks, employment compliance, wider HR processes and HR systems, while developing the knowledge and experience required for the Senior Onboarding Administrator role.

Please note: While this advert is for one Grade 5 to Grade 6 development opportunity, we may also use this recruitment exercise to appoint a suitable candidate to a separate Grade 5 HR Administrator role. The duties of this role will be broadly aligned with those described above, however this separate position would not include the structured development pathway to Grade 6. If this additional opportunity becomes available, we may discuss the role further with suitable candidates as part of the recruitment process.

Working under the guidance of the Team Leader, you will develop expertise in areas including DBS and safeguarding checks, Right to Work, UKVI sponsorship and immigration requirements, CIFAS, professional registrations, references and employment compliance. You will play an important role in ensuring new employees are fully and accurately cleared to commence employment, while providing a positive and responsive service to candidates, managers and colleagues.

A key part of the role will be maintaining the iTrent HR database, ensuring employee information is accurate, complete and maintained in line with data quality standards, confidentiality requirements, HR policies and procedures. You will also maintain HR records and documentation, produce and monitor reports and management information, and support the preparation and issuing of conditional offers, contracts and associated documentation.

You will have opportunities to work alongside experienced colleagues on more complex onboarding and compliance cases, developing your ability to interpret procedures and legislation, identify appropriate actions, and provide accurate advice and support.

As your knowledge, skills and experience develop, you will take on increasing responsibility and work collaboratively alongside the Team Leader and colleagues to help coordinate the day-to-day operation of the Onboarding team. This will include helping to prioritise and coordinate workloads, providing advice and guidance, sharing knowledge, and contributing to the training and development of colleagues. You will also contribute to the development of guidance and procedures, while developing the skills and confidence to support the efficient and effective delivery of the service.

The role will also provide opportunities to contribute to service improvement and digitalisation, including system testing, process reviews and the development of more efficient ways of working. You will work closely with colleagues across Recruitment, Employee Services and HR Business Partner teams, gaining a broader understanding of how different areas of HR work together to deliver an effective employee journey.

Develop your HR career with us

As part of this Grade 5 to Grade 6 development opportunity, you will receive structured development and training in specialist onboarding areas, including DBS and UKVI Sponsorship and Immigration processes, alongside mandatory safeguarding and compliance training. You will also have opportunities to learn from experienced colleagues and develop your knowledge through practical experience across a range of onboarding and employment compliance activities.

Ideally, you will hold a CIPD Foundation Certificate in People Practice (Level 3). As a minimum, you will be an experienced administrator qualified to NVQ Level 3, A Level or equivalent, with an interest in developing a career in Human Resources. A willingness to undertake further professional development is essential, with support available towards CIPD qualifications up to Level 5.

We are looking for someone who is organised, consistently accurate and customer-focused, with strong IT skills, particularly in MS Word, Excel and the use of large databases. You will have proven administrative experience, the ability to manage and prioritise your own workload and the confidence to support the coordination of the team's day-to-day activities.

You will also need excellent attention to detail, discretion when handling confidential HR information, strong communication skills and the ability to build effective working relationships with managers, employees and colleagues.

If you have a genuine interest in HR, enjoy working collaboratively and supportively as part of a team, and are motivated to develop your specialist knowledge, technical expertise and leadership skills, this Grade 5 to Grade 6 development opportunity could be the next step in your HR career.

This is a permanent position (37 hours per week). If you have the skills and experience we are looking for and are keen to develop your HR career with us, we would love to hear from you. Full details can be found in the job description.

We reserve the right to close this vacancy earlier than the advertised closing date should a high volume of suitable applications be received.

Welsh language skills are desirable. Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.

Employee Benefits

Our employee benefits are designed to help invest in your future and are in addition to living and working in Pembrokeshire, one of the most beautiful and desirable counties in the UK. For further details, please refer to the Employee Benefits leaflet attached.

The Visit Pembrokeshire website https://www.visitpembrokeshire.com/ is an excellent source of information, and showcases the wide variety of activities, amenities and adventures that await you.

Please refer to the job description above for more details on this vacancy and the person specification.

Employment Checks

Where it is appropriate for your role and responsibility, the personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by visiting https://www.cifas.org.uk/fpn.

Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Please note that at this point, Pembrokeshire County Council is not accepting applicants who require a Skilled Worker visa as a prerequisite to a right to work in the UK. Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Guidance Note: Use of AI and Accuracy of Information:

• We understand that applicants may choose to use tools such as generative AI to support the preparation of their application. While the use of such tools is permitted, it remains the applicant’s full responsibility to ensure that all information submitted is factually accurate, truthful, and representative of their own skills, experiences and qualifications.
• Providing information that is false, misleading, or exaggerated, regardless of whether it was generated by AI or not, may result in disqualification from the recruitment process or dismissal if discovered after appointment.
• By submitting this application, you confirm that all content provided is accurate and submitted in good faith.

The Supported Employment Programme is a group of local authority based enterprises that employs over 75 people with a disability or work limiting health condition, please visit the link below for further information: Pembrokeshire Supported Employment Programme - Pembrokeshire County Council

Safeguarding
 
Safeguarding and protecting children and adults at risk is a high priority for Pembrokeshire County Council. We aim to support vulnerable children and adults at risk to ensure they are as safe as they can possibly be. We are committed to ensuring their safety and will take action to safeguard their well-being. The Council’s Corporate Safeguarding Policy provides a framework for every member of staff and Service within the Council, setting out responsibilities in relation to safeguarding and protecting children and adults at risk as well as the methods by which the Council will be assured that it is fulfilling its duties.

This policy applies to all Council employees and workforce, councillors, volunteers and also service providers that are commissioned by the Council. Safeguarding is everyone's business whether they work for, or on behalf of, the Council.

Support & Additional Info

• Please contact the HR Systems Team as early as possible if you're unable to apply online by emailing [email protected].
• Please contact the Recruitment Team if you have any queries relating to this vacancy by emailing [email protected].
• Local Government Employees on National Joint Council (NJC) terms are subject to national pay bargaining; all salaries currently stated in our adverts are as 01/04/2025.
• Please note, we have a legal obligation to consider employees for suitable alternative employment if their posts are at risk; therefore prior consideration will be given to existing employees who meet the person specification and are registered on our redeployment pool.

Welsh language skills are desirable. Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.

Position type: Open Ended