Pharmacy Team AdministratorNHS

Job summary

• We have a fantastic opportunity for an experienced team administrator to join our friendly, established and respected team to support the pharmacy team and provide secretarial support to the Trust Medicine Optimisation Committee.
• This job is 2 days a week (0.4 WTE), with at least one of these days being a Thursday.
• The job location is a hybrid role of working from home and based at Kingsway Hospital.
• We actively encourage Continual Professional Development, education and training and will support bespoke role development.

If this sounds like who you are, then please get in touch to discuss.

Main duties of the job

•

• Provides secretarial support forinternal pharmacymeetingswhererequired, such as the formal minute taking, provision and circulation of agendas and minutes with supporting documents circulatedin accordance withagreed standards.
• Provide secretarial support for the Medicine Optimisation Committee and associated Groups, working closely with the secretaries of the meetings. Take the lead of finalisingagenda'sand ensuring paperwork meets Trust standards,maintainingelectronic Declaration of Interests of committee members, providing secretarial support duringmeetingsand producing minutes.
• Provide core administrative services to the wider pharmacy department.

Job description

• To use computer software systems asrequired,includingspecialist clinical and pharmacy systems i.e.SystmOne, Microsoft and any relevant AI tools such as co-pilot, and willingness to undertake any trainingrequiredfor any new systems.
• Provides a comprehensive secretarial and administrative service to Senior Pharmacy Leadership Team and Pharmacy Department.
• Plan and manage own time effectively and work unsupervisedon a daily basis.
• Maintain confidentiality.Ensure all personal information relating to staff and service users and carers are managedin accordance withthe information governance policy.
• Undertake all mandatory training,in accordance withrole.
• Provides secretarial supportand organisationforinternal pharmacymeetingswhererequired, such as the formal minute taking, provision and circulation of agendas and minutes with supporting documents circulatedin accordance withagreed standards, including but not exclusive to Team Brief.
• Provide secretarial support for the Medicine Optimisation Committee and associated Groups, working closely with the secretaries of the meetings. Take the lead of finalisingagendasand ensuring paperwork meets Trust standards,maintainingelectronic Declaration of Interests of committee members, providing secretarial support duringmeetingsand producing minutes.
• Upload ratifiedpoliciesand procedures to Trust intranet and ensure the pharmacy Trust intranet sections aremaintainedasaccurate.
• Support the pharmacy team inmaintainingup-to-date policies and procedureswithin the department including use ofSharePoint.
• Photocopying,scanningand collating of documents to support meetings,
• Providesemployee relationssupport for all members of the department, including:
• Toparticipatein the workplace induction ofnew staffand trainees asrequired.
• Maintains current records forprofessionalregistration
• Preparation and management of interview paperwork to support recruitment including use of TRAC.
• Production of annual leave forms, calculating and re-calculating entitlement upon commencing, leaving, changing hours, length of service, etc.
• Supportnew staffinductionsby ensuringnew starters have office forms,fire register/signing in sheetsmaintained,etc.
• Support with distribution of staff uniforms.
• Assists Senior Pharmacy Leadership Team with monthly audits such as, inputting data, printing off reports from electronic dashboards and excel spreadsheets and filing documents in an effective andtimelymanner.
• Responsible for various administrative tasks on behalf of theSeniorPharmacy Leadership Team and Pharmacy Department, such as reports, pharmacy projects, letters, memos, emails,PowerPointpresentations, excel spreadsheets and rotas.
• Responsible for organising meetings on behalf of the Chief Pharmacist, Senior Pharmacy LeadershipTeamand Pharmacy Department.Providing Microsoft team meeting requests or sourcingappropriate venues, equipment and catering when necessary.
• To undertake general office duties forallthe Pharmacy Department asrequired
• Supports the department in preparation for quality visits, MHRA inspections, Pharmacy premisesregistrationand CQC inspections.
• Work with other administrative team members to collectively implement policies and procedures within the service, in an effort tointroduce smarter and more efficient working practices.
• Communicate and liaise with other internal Trust departments and individuals through a range of interpersonal and IT media.
• Toparticipatein Individual Performance Review and Personal Development plans on an annual basis and to undertake training asidentifiedwithin these discussions and asindicatedby the requirements of the post.
• To support Clinical Governance initiatives from within the Team as specified.

About us

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.

CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."

Benefits include:

• Commitment to flexible working where this is possible
• 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
• Yearly appraisal and commitment to ongoing training
• Generous NHS pension scheme
• Good maternity, paternity and adoption benefits
• Health service discounts and online benefits
• Incremental pay progression
• Free confidential employee assistance programme 24/7
• Access to our LGBT+ network, BAME Network and Christian Network
• Health and wellbeing opportunities
• Structured learning and development opportunities