Medical SecretaryNHS

Job summary

THIS POST IS FIXED TERM FOR 9 MONTHS DUE TO MEET THE NEEDS OF THE SERVICE

To provide comprehensive, confidential secretarialand administrative support to the CRHT Consultant Psychiatrist, Team Manager, and wider multidisciplinary team. The post holder will manage a varied workload, organise meetings, correspondence, and records, and support the efficient running of the service.

The role requires the ability to work independently, maintain strict confidentiality, and deal professionally and sensitively with patients, carers, colleagues, and external agencies. A flexible approach is essential, together with a good working knowledge of administrative systems and healthcare databases, including PAS/Myrddin, WCCIS, and Microsoft Office applications.

Main duties of the job

Provide high-quality secretarial and administrative support to the Consultant Psychiatrist, Team Manager and multidisciplinary team.

• Manage diaries, appointments, meetings, correspondence, and clinical documentation, ensuring accuracy and timely completion.
• Organise and minute meetings, prepare agendas and documentation, and monitor follow-up actions.
• Act as a first point of contact for patients, carers, staff and partner agencies, handling enquiries professionally and confidentially.
• Maintain electronic and paper records, including patient information, referrals, reports and statutory documentation.
• Support the coordination of clinics, MDT meetings, training, recruitment, travel arrangements and other service activities.
• Prioritise workloads, meet deadlines and contribute to the efficient day-to-day running of the service.
• Provide cover for colleagues as required and support the induction of new staff.
• Maintain strict confidentiality and comply with Health Board policies, information governance requirements and relevant legislation.

Job description

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

We would particularly welcome applications from Welsh speakers; but even if you dont speak any Welsh, or want to develop your skills, dont worry: the health board will support you with training.

About us

Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.

As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.

To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.