Administration Assistant - 19 Hrs per WeekNHS

Job summary

We are a rural GMS training practice caring for 10,000 patients, half dispensing, a provider of surgical services and a high QOF achiever.

We are looking to recruit an Administration Assistant for 19 hours per week, to assist the administrative team in the day to day running of the practice also taking responsibility for their own workload.

The 19 hours will be worked on Monday, Thursday & Friday, how the hours can be spread over these three days is open to discussion.

Main duties of the job

Provide administrative support to the Practice Manager, Assistant Practice Manager, Senior Administrator and Business Support Administrator, assisting with tasks and projects as required to support the effective day-to-day operation of the practice.

See Job Description for full duties

**Full training will be provided.

Job description

Winterton Medical Practice

Job Description

Job Title: Administration Assistant

Purpose of the Post. Provide administrative support to the Practice Manager, Assistant Practice Manager, Senior Administrator & Business Support Administrator

Main Duties and Responsibilities

Provide administrative support to the Practice Manager, Assistant Practice Manager, Senior Administrator and Business Support Administrator, assisting with tasks and projects as required to support the effective day-to-day operation of the practice.

Develop and maintain a high level of competency in the practice clinical system, including the ability to input, retrieve and analyse data accurately. Provide support with day-to-day IT and clinical system queries and troubleshooting in the absence of the Reception Supervisor, escalating issues where appropriate.

Qualify & Outcomes Framework (QOF)

Support the delivery of QOF requirements alongside the Business Support Administrator. Duties will include, but are not limited to, inviting patients for reviews on specific disease areas, such as Asthma/COPD. Responsibilities may change and develop in line with updates to QOF specifications and practice requirements.

Other duties include

Hysterectomy Tasks Re QOF Coding

Dementia Register Toolkit Maintaining an accurate register

Surgical Unit

Support the Business Support Administrator with the day-to-day operational requirements of the Surgical Unit, including inviting patients to planned surgical sessions, responding to patient enquiries, preparing theatre paperwork, and providing general administrative support to ensure sessions run efficiently.

Mandatory Training

Maintain oversight of mandatory training for all practice staff, ensuring training is completed within required timescales, with appropriate follow-up where necessary, supported by the Practice Manager and Assistant Practice Manager.

Patient Invitations

Whooping Cough & RSV Vaccination invitations

Shingles Vaccinations Age Related & Vulnerable Patients

Hep A Booster & Pneumococcal Invites

Cervical/Bowel & Breast Screening Awareness

Learning Disabilities Check Invites

NHS Health Check invitations

Recalls Patient Follow-Ups

HbA1c Recalls

General Blood Recalls

Other General Miscellaneous Recalls

IUD Recalls

SystmOnline Oversight

Consent Sharing SMS

Follow up re patients turning 11 & 13

General Administration Duties

Access to Online Records Searches

Residential Home Searches

Out of Area Registration Request

Recording Smear Results & adding Recalls

Enhanced Hours summaries to PCN Practices

PSA Spreadsheet Oversight Management & Coding for Invoicing

Shared Care Medication Oversight of Blood Recalls

Bariatric Surgery Search

Allergies Search Re: Penicillamine

GTT Testing

Pts on listed Medication Add reminders to records

Vaccination & Codes Searches Add Payment codes

Search on Patients with Pacemaker Fitted re Patient Plan Alert

Patients on Neuroleptic Injections Search/Follow up

This document may be amended following consultation with the post holder, to facilitate the development of the role, the practice, and the individual. All personnel should be prepared to accept additional, or surrender existing duties, to enable the efficient running of the practice.

About us

Winterton Medical Practice is a forward thinking GMS Dispensing Practice based in a small market town in North Lincolnshire over two sites. We are a Teaching practice and a Training practice with the Hull York Medical School. We reside in purpose built premises which includes a Minor Surgery Suite:

10,000 stable patient population

SystmOne Clinical System

High QOF Achiever

Rated Outstanding for the care given to our older population and Good in all other areas by CQC

Friendly supportive practice team with a real commitment to high quality patient care

Good local Schools and Colleges

Good road networks