Senior Medical SecretaryNHS
Job summary
To work as part of the Oncology Team taking a lead role in providing secretarial support for the consultants, junior medical staff in the team with particular responsibility for audio typing (clinics tapes, discharge summaries) as Directorate Support Officer.
The post holder will be required to demonstrate a significant level of initiative in organising their workload and in making decisions and taking action in accordance with departmental policy.
Main duties of the job
To type all correspondence relating to out patients and in patients, including typing of departmental correspondence, with a low rate of errors and to meet Trust turnaround targets.
Regularly liaising with Directorate Support Officer to ensure departmental priorities are met.
Managing consultant's diaries, booking meetings and taking minutes where appropriate.
Arrange patients new and follow up appointments as required using PAS system and liaison with appropriate departments
Receive enquires from patients and staff, resolving enquiries of a more complex nature and dealing with as appropriate.
Liaise professionally with all departments regarding admissions, waiting lists, ad hoc ward attenders and cancellations ensuring hospital policies are adhered to.
To provide cross cover for secretarial team during annual leave and sickness
Co-operate with the introduction of new procedures, policies or technology, including any technology associated with the Carflow (Patient Administration System (PAS), assisting team leads with implementation
To set up and maintain filing systems ensuring all documents are accurately and are appropriately archived and nature of the post.
To participate in team, professional and personal development activities and promote commitment to continuous development and improvement.
To ensure that all staff consciously review mistakes, complaints and incidents/near misses as well as successes to improve performance and the level of customer care
Job description
To type all correspondence relating to out patients and in patients, including typing of departmental correspondence, with a low rate of errors and to meet Trust turnaround targets.
Regularly liaising with Directorate Support Officer to ensure departmental priorities are met.
Managing consultants diaries, booking meetings and taking minutes where appropriate.
Arrange patients new and follow up appointments as required using Careflow (PAS system) and liaison with appropriate departments
Receive enquires from patients and staff, resolving enquiries of a more complex nature and dealing with as appropriate.
Liaise professionally with all departments regarding admissions, waiting lists, ad hoc ward attenders and cancellations ensuring hospital policies are adhered to.
To provide cross cover for secretarial team during annual leave and sickness
Co-operate with the introduction of new procedures, policies or technology, including any technology associated with the Patient Administration System (PAS), assisting team leads with implementation
To set up and maintain filing systems ensuring all documents are accurately and are appropriately archived and nature of the post.
To participate in team, professional and personal development activities and promote commitment to continuous development and improvement.
To ensure that all staff consciously review mistakes, complaints and incidents/near misses as well as successes to improve performance and the level of customer care
About us
The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.
We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.
The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.