Senior Purchase Ledger AssistantNHS

Job summary

An exciting opportunity has arisen to appoint a permanent Senior Purchase Ledger Assistant, to support the Purchase Ledger function within our Trust.

Main duties of the job

The individual will provide financial and administrative support to the Financial Services section of the Finance department, working on a daily basis under the supervision of the Purchase Ledger Team Leader.

Ensure supplier invoices are registered, approved and processed for payment in line with the Cabinet Office Procurement Policy note and agreed supplier terms

Resolve creditor queries in a pragmatic and timely manner.

Ensure compliance with the Trust's SFIs, relevant Trust policy and NHS guidance and policy.

Job description

Receipt and accurate input onto the ledger any invoices received from external organisations and send out to relevant Managers for payment authorisation. Ensuring the correct Organisation name and details are on the invoice to begin with.

Ensure invoices are processed to the correct purchase order and highlight where invoices are received without a purchase order that should have one to the Purchase ledger supervisor.

Matching of completed Good Received Notifications to registered invoices.

Perform supplier statement reconciliations weekly on key accounts. Utilise the findings to update the account with any adjustments on a timely manner and discuss any problems with the supplier.

Ensure VAT is correctly input and recorded on invoice in accordance with HMRC classifications.

Answer queries regarding payment of Invoices from staff and external organisations.

Develop and maintain relationships with suppliers and key internal contacts ensuring work and information flows are optimised to ensure efficient invoice approval.

About us

Black Country Healthcare NHS Foundation Trust provides specialist mental health, learning disability, and community healthcare services for the population of the Black Country.

Black Country Healthcare NHS Foundation Trust was formed on 1 April 2020, after NHS England and NHS Improvement approved the merger of Black Country Partnership NHS Foundation Trust and Dudley and Walsall Mental Health Partnership NHS Trust.

Combining resources, strategies and talented workforce enables us to deliver a wider variety of outstanding services that are based on best practice and are continually improving.

We currently employ over 4,000 members of staff and just like the population we serve, we are made up of diverse cultures and backgrounds.