Safeguarding Lead AdministratorNHS
Job summary
Are you an organised, proactive and compassionate administrator looking for a role where your work can make a real difference to the lives of children, young people and adults across Hampshire and the Isle of Wight?We are seeking a highly motivated Senior Administrator to join our Safeguarding Team and play a vital role in supporting the delivery of complex and important safeguarding services. This role is at the heart of a busy, multi-agency environment, providing specialist administrative and business support to safeguarding professionals working across children, adults and children looked after.
This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building positive relationships and can confidently manage sensitive information with professionalism and discretion. In return, you will join a supportive and highly skilled team committed to protecting vulnerable people and improving outcomes across our communities. Your contribution will be valued, and you will have opportunities to develop your knowledge, skills and experience within a specialist safeguarding setting.
If you are an experienced administrator with excellent organisational skills, keen attention to detail and a passion for supporting high-quality safeguarding, we would love to hear from you.
Main duties of the job
As the first point of contact for many safeguarding enquiries, you will work with a wide range of partners including NHS organisations, local authorities, police, education providers and voluntary sector colleagues. You will coordinate meetings and events, manage complex diaries, support safeguarding reviews and audits, maintain confidential records and databases, and help ensure that critical safeguarding activity is delivered efficiently, effectively and in line with legal requirements. As a Senior Administrator within the Safeguarding Team, you will provide comprehensive administrative support to ensure the effective delivery of safeguarding services across Hampshire and the Isle of Wight. Working closely with safeguarding professionals and partner agencies, you will coordinate meetings and events, manage complex diaries, maintain confidential records and databases, support data reporting and audits, and act as a key point of contact for safeguarding enquiries. This varied role requires excellent organisational skills, attention to detail and the ability to handle sensitive information professionally while supporting work that helps protect children, young people and adults at risk.
Job description
Key responsibilities include:
Acting as the first point of contact for safeguarding enquiries, responding sensitively and appropriately to complex and often challenging communications from a wide range of stakeholders.
Managing complex diaries, arranging meetings, conferences and events, and coordinating the workplans and activities of the safeguarding team.
Preparing agendas, ensuring accurate minutes and action notes, and maintaining records to support effective governance and decision-making.
Maintaining and developing databases, records and information systems, ensuring data is managed securely and in accordance with information governance requirements.
Supporting the collection, analysis and reporting of safeguarding data, performance information, audits and quality assurance activities.
Providing administrative support to safeguarding reviews, serious case reviews, domestic homicide reviews, audits and wider improvement programmes.
Building effective relationships with partner organisations including NHS providers, local authorities, police, safeguarding partnerships and other agencies to support collaborative working across the system.
Handling highly sensitive and confidential information with discretion, professionalism and empathy, often relating to vulnerable children, young people and adults.
Supporting recruitment, induction and training activities, as well as organising safeguarding learning events and multi-agency conferences.
Contributing to service improvement, transformation initiatives and the ongoing development of safeguarding administrative processes.
This is a varied and rewarding role that requires excellent organisational skills, attention to detail, sound judgement and the ability to work independently within a fast-paced environment while supporting services that help protect some of the most vulnerable people in our communities.
About us
Our Safeguarding Team is passionate about making a difference and protecting some of the most vulnerable people across Hampshire and the Isle of Wight. We are a supportive, collaborative and highly professional team that works closely with NHS organisations, local authorities, police, education and other partner agencies to improve outcomes for children, young people and adults at risk.
We value compassion, integrity, inclusion and teamwork. Every member of the team plays an important role, and we foster a culture where colleagues are respected, supported and encouraged to develop. The work can be fast-paced and varied, often involving sensitive and complex issues, but it is also rewarding and meaningful.
If you enjoy working in a role where no two days are the same, take pride in delivering high-quality support, and want to be part of a team committed to safeguarding and improving lives, this could be the opportunity for you.