Assistant Project ManagerNHS

Job summary

An exciting opportunity has arisen for a proactive, highly motivated individual with excellent project management skills to join the Programme Management Office (PMO) at University Hospitals Coventry & Warwickshire NHS Trust.

The role requires an individual who is an effective communicator, with the ability to communicate with both clinical and non-clinical staff at all levels within the organisation, in addition to external project stakeholders.

Excellent organisational skills and the ability to work to tight deadlines is essential. Experience using project management software, tools and methodologies used to define, develop,manageandmonitorproject plans is also an essential requirement.

Previous applicant need not apply.

Due to anticipated high levels of interest, applicants are encouraged to submit their application as early as possible. We reserve the right to close the advert early if a sufficient number of applications are received.

Main duties of the job

As part of the Programme Management Office (PMO) you will work in collaboration with the Trust's clinical and non-clinical groups and departments to support the delivery of strategicobjectives.

The post holder willprovide assistancewith planning and managing small/medium scale projects andassistwith the delivery of strategic programmes within the Programme Management Office (PMO). In addition, you willassistclinical and non-clinical staff to ensure that necessary tasks and targets outlined in project plans are achieved, including the delivery of benefits.

The post holder willassistwith the management of project risks and issues and careful monitoring of action plans to ensure they areaccurateand up todate at all timesand thatappropriate documentationand communication takes place throughout the project lifecycle to ensure effective delivery within set timescales.

Job description

• Support the successful delivery of small/medium projects within an acute hospital environment, managing conflicting demands, whilstminimising any potential disruption or disturbance to patients, staff, or other visitors.
• Planning, co-ordination, and management of a number of different projects or workstreams at any time. This will include liaison with variouskey internal and external stakeholders to ensure the demands of the Trust are appropriately met.
• Developing and monitoring projects using project management tools and templates ensuring appropriate reporting at all levels.
• Liaise with other members of PMO team, Strategy, Finance, Workforce, ICT, external suppliers and clinical teams to ensure that projects aredelivered successfully.
• Provide, receive and interpret information to ensure successful delivery of the projects. Recognise complex information and escalateaccordingly.
• Effectively document and monitor project risks in line with organisation priorities. Awareness of mitigation and contingency planning.Support the identification, documentation, and monitoring of benefits to ensure projects deliver against agreed deliverables.
• Plan and support the implementation of changes. Recognise when there is a need to adjust deliverables to meet unexpectedcircumstances.
• Produce and maintain the formal project documentation required throughout the project lifecycle including the collection of information tosupport review and/or development of policies and procedures.
• To work to tight deadlines under pressure in a complex environment. To contribute to management and administrative processes andstructures including managing resources.
• To be competent in the use of applications including Word, Outlook, Excel, PowerPoint, MS Teams.

For further details of the role please see the attached job description.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.