Health, Safety and Medical Devices AdministratorNHS

Job summary

Please note that this vacancy may close earlier than the advertising closing date if a sufficient number of applications are received. We therefore encourage interested candidates to submit their application as soon as possible to avoid disappointment.

The Health, Safety and Medical Devices Administrator will work as a member of the Risk Management Team and provide comprehensive administrative support across the wider Risk Management portfolio.

The post holder will support the administration of Health and Safety, Fire Safety and Medical Devices governance systems and processes, ensuring that records, databases, compliance information and assurance documentation are maintained accurately and within required timescales.

The role will support the coordination of Medical Device Safety Alerts, Health and Safety, Fire and Security audits, inspections, meetings, training activities and governance requirements. The post holder will contribute to monitoring performance, maintaining records and supporting risk, safety and compliance processes across the Trust.

The role will also provide administrative support to the Risk Management Lead, Health, Safety, Security and Fire Team and Medical Devices Team, ensuring effective coordination of meetings, actions and reporting arrangements.

This post will also assist and provide administration and support for the management of the patient safety function and agenda when required.

Main duties of the job

1. Provide administrative support across the Risk Management portfolio.

2. Support the Risk Management Lead, Health, Safety, Security and Fire Team and Medical Devices Team.

3. Maintain electronic and paper filing systems ensuring records remain accurate and up to date.

4. Coordinate meetings, prepare agendas, distribute papers and take minutes where required.

5. Manage team mailboxes and ensure enquiries are responded to or escalated appropriately.

6. Support diary management and meeting coordination activities.

7. Provide administrative support for projects and improvement initiatives.

8. Support the administration of Health and Safety and Medical Devices governance processes.

9. Maintain Health and Safety and Medical Device action trackers and monitoring systems.

10. Coordinate Health and Safety audits, inspections and visits.

11. Coordinate the fire risk assessments schedule and support the Fire Safety Advisors to manage their diaries

12. Review and monitor the Fire Safety, and Health, Safety and Security email inboxes and action as required or pass on to relevant individuals to ensure responses are timely

More duties can be found within the Job Description.

Job description

This role is not eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn

Please see Job Description and Person Specification for full details about the job. These can be found in attached documents.

About us

Come and work with us at our award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities.

We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems.

We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow.

We are 'United in our Uniqueness' and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.

Please note, we may close this vacancy early if we receive a high volume of applications

Please note: If you use Artificial Intelligence (AI) as part of your application, we encourage you to review the Trust's guidance on the use of AI within the recruitment process. Further information can be found on Join Us :: Midlands Partnership University NHS Foundation Trust or www.mpft.nhs.uk/joinus