Assistant Project ManagerNHS

Job summary

The Assistant Project Manager, will work across the Division and Directorates to:

Lead and deliver projects and service improvement programmes that support organisational objectives.

Manage projects from initiation through to implementation and evaluation, ensuring delivery within agreed timescales, budgets, and quality standards.

Support the delivery of Cost Improvement Programmes (CIPs) from identification through to, assessment, planning, track, and ultimately delivery.

Provide structured programme management support to improve grip, pacing, and delivery confidence.

Main duties of the job

To support and guide the Division in the management of projects including the delivery of CIPs. Ensure that the Divisional Management Team has the right information and knowledge at the right time to exercise authority properly.

Identify opportunities for service improvement and efficiency.

Apply recognised project management and improvement methodologies to deliver sustainable change.

Support the implementation of new ways of working and ensure benefits are realised.

Contribute to organisational transformation programmes and strategic objectives.

Ensure robust governance arrangements are in place so that quality, safety, and patient experience are not compromised.

Job description

Operational

To support and guide the Division in the management of projects including the delivery of CIPs. Ensure that the Divisional Management Team has the right information and knowledge at the right time to exercise authority properly.

Identify opportunities for service improvement and efficiency.

Apply recognised project management and improvement methodologies to deliver sustainable change.

Support the implementation of new ways of working and ensure benefits are realised.

Contribute to organisational transformation programmes and strategic objectives.

Ensure robust governance arrangements are in place so that quality, safety, and patient experience are not compromised.

Project Management

Support projects including service redesign, capital purchases, refurbishments, redevelopment, and new builds, in accordance with the Trusts project management policies, procedures and processes.

Establish and support managing an effective project team to include user representatives.

Develop a Project Initiation Document and detailed project plans to ensure delivery of the project to agreed budget, programme, scope, and quality standards, taking account of interdependencies between projects. Monitor and update the plans on a regular basis.

Support and manage to ensure the successful delivery of the projects within an acute hospital environment, managing conflicting demands, whilst minimising any potential disruption or disturbance to patients, staff, or other visitors.

Ensure that all aspects of the projects are managed based on best practice, promoting sustainability, and working towards enhancing patient care and experience.

Responsible for ensuring the correct governance procedures are adhered to.

Reporting

Produce regular reports.

Report monthly (including Highlight Report, Exception Report, Risk Log etc) as required by the Divisional Efficiency, Productivity & Cost Improvement (EPCIP) Board and provide other updates as required by the Divisional Management Team. .

Scheduling / Programme

Develop, monitor and keep up to date an overall programme / schedule for the project to ensure that the project is delivered to the agreed timescale, taking account of any dependencies, and checking for any changes to the critical path.

Scope and Change Control

Establish and implement robust project monitoring and change control systems, ensuring that all proposed changes are logged, and decisions recorded.

Business case and design development

Work with the Divisional Management and clinical/operational services in developing the project from initial scoping to Project Initiation Document and where required, support the development of Outline Business Case and Full Business Case, including undertaking options appraisals and feasibility studies for preferred options.

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here www.ouh.nhs.uk

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.