Medical SecretaryNHS

Job summary

The role is to provide secretarial support to a number of consultants, junior doctors and Nurses. There are multiple clinics weekly, , appointments to be scheduled often at short notice. The phone line is extremely busy and messages need to be dealt with appropriately or passed to the clinicians, the phones need to be covered during core hours.

Clinic cancellations need to be done giving good notice to the Outpatient Department to take down the clinics if Consultants, Nurses are on leave or unable to attend clinic. The secretary provides all aspects of administrative support to the whole team and provides cross cover with other secretaries in the team during absence for sickness and annual leave.

Main duties of the job

For more detail about the main duties of this role, please see the job description section below. As a key member of the Royal Devon University Healthcare NHS Foundation Trust, you will be joining an exceptional team working together to help our patients to stay healthy, when they need it most.

Job description

For more information on the Job Description and Responsibilities please click the link below.

More detail about the role

We are looking for two Band 3 secretaries fixed term for 12 months. 37.5 Hours Support Secretary for the various Specialities of General Medicine. 22.5 hours to support the Neurology Department. We are looking for applicants with a good knowledge of EPIC and must have excellent attention to detail which is essential for proof reading clinical letters prior to sending. The successful candidates will need to prioritise and manage their own workload, have excellent communication skills and be able to work as a team. The workload consists of managing outpatient lists, booking appointments, recording accurate telephone messages onto epic. Check outcomes and orders are complete.

Working Pattern:

• 37.5hr support Secretary post - Monday to Friday 8am to 4pm
• 22.5hr in Neurology - Wednesday to Friday 8am to 4pm

Interview Date: To be confirmed

For further information please contact: Adele Atherton, Lead Medical Secretary/Line Manager, 01271 322734 [email protected] or Lorraine Roden, Band 4 Med Sec in Neurology 01271 311585 [email protected]

This is a fixed term contract for 12 months. For current NHS employees this post could be a secondment opportunity.

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.

Benefits

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

Salary is not the only financial benefit

You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers.

You will also have access to other benefits including:

National discount services such as the Blue Light Card and Health Service Discounts.

Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter

Car lease schemes.

The NHS Pension scheme (one of the most generous and comprehensive in the UK).

Cycle to work scheme

These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

About us

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford).

Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within peoples own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).

Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.

Its never been a more exciting time to join the Royal Devon, as youll help to shape our services as we continue along our integration journey.