Personal Assistant -Operations DirectorNHS

Job summary

In this Personal Assistant role, you will provide an efficient and confidential administrative and secretarial support service to the Operations Director, working both remotely and across our south and central services. You will be working 37.5 hours a week where you will organise and maintain an accurate diary and establish and maintain efficient office systems and ensure the provision of a full secretarial and administrative service for the Operations Director. Reporting to the Operations Director, you'll need to show initiative and will be responsible for ensuring urgent matters are addressed, co-ordinate reports, minute taking, type letters, copying and distributing of Policies and Procedures and maintaining effective paper and electronic filing systems. This is a remote based role however you will be required to travel weekly across the region and attend meetings at sites. Your Personal Assistant responsibilities will include: Providing a full committee servicing function for all meetings to include scheduling

Main duties of the job

In this Personal Assistant role, you will provide efficient administrative and secretarial support to the Operations Director, working remotely and across south and central services. With a 37.5-hour workweek, you will manage diaries, office systems, and support services. You'll act on initiative to address urgent matters, coordinate reports, and maintain effective filing systems. Expect to travel weekly for meetings at sites. Responsibilities include scheduling, room booking, organizing catering, drafting agendas, distributing papers, and minute taking. You'll ensure prompt action on posts and emails, liaise with external parties, and maintain confidentiality about patients, staff, and hospital business.

Job description

In this Personal Assistant role, you will provide an efficient and confidential administrative and secretarial support service to the Operations Director, working both remotely and across our south and central services.

You will be working 37.5 hours a week where you will organise and maintain an accurate diary and establish and maintain efficient office systems and ensure the provision of a full secretarial and administrative service for the Operations Director.

Reporting to the Operations Director, you'll need to show initiative and will be responsible for ensuring urgent matters are addressed, co-ordinate reports, minute taking, type letters, copying and distributing of Policies and Procedures and maintaining effective paper and electronic filing systems.

This is a remote based role however you will be required to travel weekly across the region and attend meetings at sites. Your Personal Assistant responsibilities will include:

• Providing a full committee servicing function for all meetings – to include scheduling, booking rooms, organising catering, drafting agenda, collating then distributing papers, and minute taking.
• Ensure post and e-mails are actioned promptly.
• Liaise with external parties and agencies as required
• Attend regular meetings at our Borehamwood and Milton Keynes sites.
• To maintain confidentiality at all times regarding information relating to patients, staff and hospital business.
• Attend staff meetings and internal /external training events as and when required

To be successful in this role, you will need:

• Secretarial qualification/experience essential
• ECDL, RSA II, Typing/Word Processing or equivalent
• NVQ III Business Administration
• 4 GCSE’s at grade C or above (including English and Mathematics) or equivalent
• Shorthand 100 WPM
• Driving license
• Excellent communication skills, both verbal and written with professionals at all levels
• To be flexible and reliable

What You’ll Get:

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual salary of £37,740
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future

About your next employer:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.

About us

Elysium Healthcare, part of Ramsay Health Care, provides care across a network of over 80 services in England and Wales, specializing in Mental Health, Neurological, Learning Disabilities & Autism, Children & Education. Elysium Healthcare employs over 8,000 individuals and promotes a unique approach to care delivery, providing opportunities for growth and career movement within its structure. Being part of a global network, it extends across 10 countries with more than 86,000 employees worldwide. They are committed to inclusive recruitment practices and follow safer recruitment processes, requiring staff to promote and safeguard service user welfare.