Estates Maintenance CoordinatorNHS

Job summary

Estates Maintenance Coordinator - NHS AfC: Band 4

We are seeking an Estates Maintenance Coordinator to provide administrative and operational support to the Estates Maintenance Team across Bradford District Care NHS Foundation Trust.

Working under the direction of the Estates Maintenance Manager, the post holder will support the delivery of planned and reactive maintenance services across Trust sites, helping to ensure a safe, efficient and responsive estates function. The role involves coordinating maintenance activities, maintaining records and systems, and supporting contractor and supplier management in line with Trust policies and health and safety requirements.

The successful candidate will work with Trust staff, contractors and suppliers to support maintenance works and contribute to a positive environment for patients, staff and visitors.

Key duties include coordinating maintenance tasks, supporting contractor inductions, maintaining stock levels, ordering supplies, updating the task allocation system, raising purchase orders, checking invoices, maintaining records, and supporting performance and financial monitoring.

This is an excellent opportunity for an organised individual with strong administrative and coordination skills who can manage competing priorities and build effective working relationships.

Closing Date: 30 August 2026 (Midnight)Shortlisting Date: 1 September 2026Interview Date: 10 September 2026

Main duties of the job

Some of the key duties of the role include:

o Coordinating the day-to-day allocation and monitoring of responsive maintenance tasks across the Trust estate.o Ensuring maintenance works are accurately recorded, completed work is signed off, and invoices are processed in line with Trust procedures.o Raising orders and matching maintenance works to purchase orders, invoices and supporting documentation.o Maintaining accurate departmental records, databases and systems to support operational, audit and governance requirements.o Liaising with wards, departments, contractors and suppliers to support the timely completion of works and provide a responsive customer-focused service.o Supporting financial processes, including the recording of recharges and maintenance-related expenditure.o Maintaining contractor records and compliance documentation to ensure information remains accurate and up to date.o Working in accordance with Trust policies, estates procedures, health and safety requirements and relevant statutory guidance.

Please read the attached Job Description and Person Specification for full details of the role and its requirements.

Job description

Please read the attached Job description and person specification for more details about this role.

Right to Work in the UK

Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.

Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.

Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.

As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.

About us

Everything we do is underpinned by our core values: -

We Care- We act with respect and empathy, and always value difference

We Listen- We understand people's views and respond to their individual needs

We Deliver - We develop and provide excellent services and support our partners

We will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :

Increase mileage rates for > 4500

A wide range of health and wellbeing support packages

A range of internal and external development and learning opportunities

Plus many more.

We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.

BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.

Please note that the Trust reserves the right to close the vacancy before the closing date if a sufficient number of applications are received. It is in the candidate's best interest to apply as soon as possible