E-Procurement Administrative OfficerNHS

Job summary

Closing Date: 23rd August 2026

Shortlisting to take place: Commencing 24th August 2026

Interview expected to take place: W/C 31st August 2026

Due to current Home Office Guidelines, Bradford Teaching Hospitals NHS Foundation Trust is unable to provide sponsorship for this role.

An exciting opportunity has arisen for a motivated and enthusiastic individual to join the Procurement Department as an E-Procurement Admin Officer.

Working within a small and supportive team, you will play a key role in the ongoing rollout, maintenance and development of SupplyX, the Trust's inventory management system, alongside associated e-procurement systems including GHX Nexus, GHX Exchange and SBS Oracle.

Responsibilities will include system administration, troubleshooting, reporting, data analysis, process improvement and support for implementation projects. You will work closely with Procurement, Clinical Service Units, IT colleagues and suppliers to promote the effective use of the Trust's e-procurement systems and support wider digital transformation initiatives.

The successful candidate will be organised, adaptable and able to manage competing priorities. They will possess excellent communication and interpersonal skills, a keen eye for detail and strong problem-solving abilities.

Experience of procurement, inventory management or ERP systems is desirable. Experience of Microsoft Power BI, Power Automate or other Power Platform tools would be advantageous.

Main duties of the job

Maintenance and Development of SupplyX, including but not limited to:

• Item Cataloguing and set-up
• Cycle counts
• Staff Training
• System administration (user set-ups, error handling)
• Daily interface checks
• Weekly order status checks
• Annual PAR level reviews
• Rollout planning and CBU engagement
• Benefit tracking and analysis
• Progress reports and engagement with WYAAT colleagues
• Weekly ward visits to onboarded departments
• System and process improvement

Catalogue Maintenance this includes but is not limited to:

• Working with the central cataloguing team to maintain data quality and pricing
• Non-catalogue analysis to identify suitable additions
• Processing catalogue requests
• Spend analysis and reporting
• Supplier engagement
• Adhering at all times to the standing financial instructions

Maintenance and development of Oracle including interfaces and data exchange:

• Set-up and maintenance of supplier identifiers
• Set-up and maintenance of contract purchase agreements
• Set-up and maintenance of transfer points

General Responsibilities

• Providing basic cover during annual leave
• Assist colleagues with data searches, usage and reports
• Assist the E-Procurement Officer and Senior Data & Systems Manager in day-to-day activities
• Support the department's delivery of the Procurement Transformation Plan

Please see the job description and personal spec for full details.

Job description

Job Purpose The purpose of the role is to support the day-to-day running, improvement and rollout of the Trusts inventory management system (IMS) SupplyX across the Trust. The role will also facilitate collaboration with other WYAAT members to support and encourage the establishment of best practice.

The successful candidate will also be expected to follow through with any maintenance or development needed on connected systems such as:

• GHX Nexus
• GHX Exchange
• SBS Oracle
• Power Platform

The postholder is to promote the use of E-Procurement systems and modern standards of practice, supporting the activities led by the Senior Data & Systems Manager.

Job Dimensions The postholder will be responsible for working with clinical service unit (CSU) colleagues to support the ongoing maintenance of our IMS in deployed areas and the rollout to additional areas. Once the system is fully rolled out this will be at least ten areas across multiple specialities.

The postholder will be required to support in the maintenance and development of connected systems such as GHX Nexus which serves 70,000 product lines and SBS Oracle which is processing 75,000 purchase order lines per year. The postholder will also be responsible for all connected interfaces, related PowerBI Reports and Power Automate flows.

The postholder will understand the relationships between the software programmes used, ie Oracle, Nexus, Exchange, SupplyX and be able to use these programmes as necessary. They will also be familiar with the terminology for this implementation, eg PEPPOL, PAR levels, EDIs, GLNs, GTINs.

The postholder will support all aspects of the implementation of SupplyX, from scoping of the areas, rolling out the system, training CSU colleagues, co-ordinating catalogue set-up, checking the ordering and PAR levels are operational before transitioning areas to business as usual (BAU).

About us

Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:

• We value people
• We are one team
• We care

We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.