Personal AssistantNHS

Job summary

Closing Date: 23rd August 2026

Shortlisting to take place after closing date: commencing 24th August 2026

Interview expected to take place in the week following shortlisting: W/C 31st August 2026

Due to current Home Office Guidelines, Bradford Teaching Hospitals NHS Foundation Trust is unable to provide sponsorship for this role.

An exciting opportunity has arisen to work collaboratively as part of the Executive Administration Team.

The successful candidate must be self-motivated, pro-active, be able to work on their own initiative, have a good working knowledge of office procedures with excellent communication skills both written and verbal, along with the essential requirement of managing electronic diaries and servicing, taking and transcribing formal minutes of meetings, managing the reception desk, greeting visitors and callers and re-directing as appropriate.

Essential qualifications: Relevant previous senior secretarial experience; RSA III/OCR Typing/word Processing (or equivalent qualification) or skills commensurate with those expected at RSA III/OCR. Experience of working in a busy and demanding office environment and working effectively as part of a team is also essential.

Main duties of the job

• Planning and Organisations
• Information Management
• Support to Committee meetings
• Communication
• Administrative Duties
• Team Working
• Development

Job description

Arrange meetings both internally and externally, booking rooms, organising refreshments as required.

Organise and book travel and accommodation as required.

Receive and screen all incoming mail, obtaining any relevant background information.

Manage electronic diaries by organising and prioritising future commitments enabling the Senior Leadership team to work efficiently and effectively. This will include arranging meetings (both internally and externally), travel, booking rooms, refreshments and accommodation as required. Ability to use own initiative to resolve conflicting appointments and reschedule meetings at short notice to meet changing requirements.

Establish and maintain effective, accurate and where appropriate, confidential filing systems and databases, ensuring files and specific information can be easily retrieved in line with the Records Management Policy.

Take responsibility for meeting preparation both internally and with external partners. Draft agendas and formal minutes in liaison with the Executive Assistant, chasing documents/reports, and ensuring that appropriate equipment is available.

Take and transcribe accurate minutes of formal meetings in a timely fashion, ensuring that all follow-up action is taken and action logs completed accordingly.

Produce accurate and well-presented documentation, presentations, development of spread sheets etc., using Microsoft packages at an advanced level

Respond to all queries, correspondence and telephone calls in a timely and professional manner. Initiate action where possible and report progress as appropriate. Employ judgement to ensure that messages and actions are prioritised and brought to the attention of the team with any relevant supporting information.

Communicate with tact, understanding and discretion when dealing with enquiries from a wide range of sources both internal and external.

The role will support the Chief Medical Officer's Team to maintain excellent working relationships and effective liaison with internal and external stakeholders through proactive and professional communication.

To perform general duties such as typing, photocopying material, and circulating documents and placing orders for stationery and other items as required.

To prioritise own workload within agreed objectives and the management of time to meet the needs of the Team.

About us

Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:

• We value people
• We are one team
• We care

We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.