Team Secretary of Head of Psychology & Psychology LeadNHS

Job summary

Broadmoor Hospital

Crowthorne

Berkshire

Team Secretary to Head of Psychology and Lead Psychologists

Band 4

30 hours per week.

To provide full secretarial and administration support to assist in the Head of Psychology & Psychology Leads and his/her team(s), to include Integrated Group Therapies (IGT) in the absence of their administration support. This will include ensuring reports, minutes, policies, confidential information, audio typing, general documents and correspondence are typed and sent to the appropriate agency within the agreed timescale. You will be liaising with both internal and external stakeholders and will be the main point of contact for the psychology department.

Main duties of the job

To provide a comprehensive administrative and secretarial support to the Head of Psychology & Psychology Leads and his/her team(s) which includes ensuring that reports, minutes, policies and confidential information, audio typing, general documents and correspondence are typed and sent to the appropriate agency within the agreed timescale.

To ensure the Head of Psychology and lead psychologists are prepared for any meeting, conferences and other commitments in advance to ensure effective participation as requested.

To assist in maintaining the electronic diary of the Head of Psychology and arrange appointments, meetings both internally and externally, including venue, hospitality, travel and accommodation where necessary.

To organise meetings when required, book venues, take minutes and arrange hospitality when required by the Lead Psychologists. Minutes are to be distributed in a timely manner. These meetings include the monthly Psychological Services Advisory Group and Team Psychology Meetings

To deal with all incoming post and emails to ensure that all actions, dates of meetings, and other relevant information is processed as appropriate. To use initiative to draft responses on behalf of the Head of Psychology. Address general enquiries; take messages and action as appropriate.

To take responsibility for the safe keeping and tracking of information / confidential files in your possession or leaving your possession.

Job description

The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached.

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

About us

West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.

Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ 4,500 staff, of whom 56% are BME. Our turnover for 2023-24 is £426m.

The Trust is rated as 'Good' overallby the Care Quality Commission. Forensic services are rated as 'Outstanding'.

The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.