Stores and Distribution CoordinatorNHS

Job summary

The role of Stores and Distribution Coordinator is to maintain the required stock levels of essential medical and housekeeping equipment to ensure there are no stock outs. Provision of services include processing deliveries, monitoring stock levels, assisting users with order processing in our order management system, carrying out stock takes as required.

Main duties of the job

The role of Stores and Distribution Coordinator is to maintain the required stock levels of essential medical and housekeeping equipment to ensure there are no stock outs. Provision of services include processing deliveries, monitoring stock levels, assisting users with order processing in our order management system, carrying out stock takes as required.

As a part of the Procurement team, the role holder will be expected to liaise with managers and staff across the Trust. The role holder is expected to work closely with the other members of the team and where appropriate assist in works as and when required to do so.

Job description

Goods inwards and Distribution

• Responsible for goods inwards process, ensuring that all deliveries/goods (including stock, cleaning materials & pharmaceutical goods) to site are received, logged and tracked to point of delivery within the specified periods in a timely and efficient manner.

Stock Management

• Responsible for maintaining stock levels in stores, placing orders for stores and supporting residential houses, ensuring accurate record keeping is developed and maintained.
• Supporting staff with Purchase order queries relating to Financial Operations.
• Work with Shops management team to ensure appropriate access to stock required for shops.
• Ensure stocks are stored and handled appropriately and correctly rotated.
• Maintain accurate records on-line of stock levels and receipting stock orders as required.
• Keeping stock records and pricing updated reviewing regularly to ensure accuracy.
• Making deliveries across site of medical and housekeeping goods.
• Perform regular and annual stock checks as required.
• Providing reciprocal support to the logistics team as required to cover annual leave/sickness
• Other duties as directed/required by Procurement and Purchasing Officer or Head of Department for ad hoc duties i.e. bed extensions (training to be provided).

Procurement

• Placing orders with suppliers as required for stationery, NHS orders, uniforms etc
• Reviewing Amazon Business account orders, and reconciling approval from Financial Operations.
• Regularly reviewing all Purchase Orders and Invoice Register to ensure prompt processing of invoices and closing outstanding Purchase orders,
• Assisting on reviewing key, preferred suppliers to ensure value for money.

Professionalism

• Takes action and raises concerns.
• Adhere to the policies and procedures of The Childrens Trust.
• Maintain professional boundaries and professionalism at all times.
• Committed to demonstrating the organisations values and behaviours at all times.

Health and Safety

• Adheres to all Health and Safety guidelines, principles, and regulations to perform your role and comply with The Childrens Trust policies and procedures.
• Provide evidence of all vaccinations (or medical exemption) required for the post.
• Adhere to manual handling procedures and complete mandatory manual handling training.
• Promotes the health and safety of others.
• Uses the incident reporting and risk assessment system (IRAR), to identify and report risks and incidents/actions if directed.
• Responsible for identifying and mitigating risk within the work environment.

Wellbeing and Emotional Resilience

• Maintains a positive approach and outlook when dealing with change and overcoming challenges and problems.
• Recognises own limitations, develops realistic goals, and uses support network resource when or if necessary.
• Treats challenges and problems as a learning experience.
• Remains organised and focused when under pressure.
• Responds appropriately and effectively to all constructive feedback.
• Motivates self and other.

About us

About Us

The Childrens Trust is the UKs leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.

Boasting a beautiful 24-acre site in Surrey, we are located just outside of London, close to the M25 (accessible via Junction 8, A217 to Tadworth) and easily accessible via National Rail, by way of: Clapham Junction, Sutton, and Epsom.

Staff Benefits

The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including, adoption pay, time off for fertility treatment, enhanced paternity leave, paid carers leave, time out days for those experiencing menopause symptoms, time off for gender reassignment.

We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service.

Other benefits include free on-site parking; a staff shuttle service from Epsom and Sutton train stations to Tadworth Court, subsidised cafeteria, on-site staff accommodation (subject to availability), the ability to retain your NHS pension (where applicable) or the opportunity to join an alternative scheme, and the opportunity to develop your career in a supportive and collaborative environment.