Safeguarding Team Administrator - Band 4NHS

Job summary

Fixed Term/Secondment for 12 Months

• Position will be offered as a secondment if coming from an NHS organisation.
• Position will be offered as a fixed term contract if coming from an outside organisation

NHS Essex ICB currently has an exciting opportunity for an experienced administrator to join the ICB Safeguarding Team. The team leads the strategic health response to safeguarding across Southend, Essex and Thurrock, supporting the delivery of the statutory safeguarding responsibilities for children, young people and adults at risk across the Integrated Care System.

The role supports Designated and Named Safeguarding Professionals and acts as a first point of contact for internal and external safeguarding enquiries, working closely with partner agencies and health providers. The post holder will handle highly sensitive information and must demonstrate professionalism, discretion and initiative at all times.

We are looking for a capable, enthusiastic and motivated individual who will be able to provide a comprehensive, confidential, and high quality administrative service to the ICB Safeguarding Team. The role is varied and interesting, requiring the ability to multitask and to work independently at times, with the support of the wider team.

If you have strong administrative skills and are interested in working to support vulnerable children and adults this could be just the role for you.

*Face to Face Interviews will be held on 15/09/26 at Brentwood Community Hospital

Main duties of the job

• Help develop reports relating to safeguarding, drawing on data that can be used to inform decision making and strategic commissioning
• Support the coordination of meetings and events to facilitate the delivery of project plans
• Record effective minutes, actions and decisions from meetings and events
• Manage competing demands, prioritizing individual resources to effectively deliver agreed tasks or projects
• Maintain accurate reporting and records management.
• Work collaboratively, modelling inclusive, respectful and compassionate behaviours
• Support the development of high quality written and verbal briefings
• Regular use of email and phone communications to deliver administrative tasks
• Build strong, trust-based relationships across the team and ICB as needed
• Work effectively in multi-disciplinary teams to help deliver agreed projects / manage directorate
• Effective management of complex, sensitive and challenging information

Office based twice per week at Seax House, Chelmsford CM1 1QH (Headquarters)/Other office locations across Essex

Job description

ROLE PURPOSE / SUMMARY

The Essex Integrated Care Board (ICB) is a new organisation formed through the consolidation of three ICB areas in response to the NHSs ambition to deliver a more streamlined, strategic and cost-effective model of health commissioning. The ICB will oversee the commissioning of care for the approximately 2 million people who live in Essex. Operating within a reduced running cost envelope and aligned to the new requirements of ICBs in England, the ICB will focus on improving population health outcomes, health equity and smarter resource allocation.

NHS Essex ICB currently has an exciting opportunity for an experienced administrator to join the ICB Safeguarding Team. The team leads the strategic health response to safeguarding across Southend, Essex and Thurrock, supporting the delivery of the statutory safeguarding responsibilities for children, young people and adults at risk across the Integrated Care System.

The role supports Designated and Named Safeguarding Professionals and acts as a first point of contact for internal and external safeguarding enquiries, working closely with partner agencies and health providers. The post holder will handle highly sensitive information and must demonstrate professionalism, discretion and initiative at all times.

As the ICB transitions to become a leaner, more focused strategic commissioning organisation the post holder will be expected to support the safeguarding team in delivering on the three fundamental shifts set out in the NHS 10-year plan:

• From Treatment to Prevention: Embedding preventative, personalised and population-based approaches to commissioning.
• From Hospital to Community: Championing care model redesign that supports community and neighbourhood health.
• From Analogue to Digital: Enabling clinically driven transformation through digital innovation, data analytics and evidence-based improvement.

KEY DUTIES AND RESPONSIBILITIES

To deliver on the job description set out above, the job holder will be expected to deliver on the requirements set out below:

Policy and service development

• Support implementation of policy and / or service developments related to the safeguarding team
• Support team to ensure compliance with relevant ICB policies
• Completes surveys or evaluations to support project delivery

Strategy and analysis

• Helps develop reports relating to safeguarding drawing on data, that can be used to inform decision making and delivery

Planning and organisation

• Support development and delivery of project plans relating to safeguarding, helping develop effective arrangements to support governance, risk management, escalations and reporting
• Support coordination of meetings and events to support delivery of project plans
• Capturing effective minutes, actions and decisions from meetings and events
• Manage competing priorities, prioritizing own resources to effectively deliver agreed tasks or projects
• Ensure accurate reporting and records management

Communications and Partnerships

• Work collaboratively, modelling inclusive, respectful and compassionate behaviours
• Supports development of high quality written and verbal briefings
• Regular use of email and phone communications to deliver administrative tasks
• Build strong, trust-based relationships across the team and ICB as needed
• Work effectively in multi-disciplinary teams to help deliver agreed projects / manage directorate
• Effective management of complex, sensitive and challenging information

Financial and resource management

• Supports administration for the procurement of relevant services if required Financial and resource management
• Supports administration for the procurement of relevant services if required
• Supports management of invoices

Team management and capability building

• Work as an effective team member, undertaking training as required
• Support the effective transition of relevant functions to new portfolios within or beyond the ICB to support the new NHS operating model, in line with the requirements of the Model ICB Blueprint
• Work collaboratively with system partners
• Maintain a focus on quality and safety
• Supporting effective Information Asset Management for the team

Other

• Primarily desk-based work that requires use of visual display units, focused concentration and frequent participation in on-line or in person meetings
• Able to use software required to develop reports, including ability to deliver high quality documents through Microsoft suite (word, power point, excel)
• The post holder will routinely encounter distressing and sensitive safeguarding information, including abuse, neglect and harm, and must be able to work professionally and resiliently in a demanding environment.

Flexibility and evolving responsibilities

As the ICB continues to evolve, portfolios may be subject to change to reflect the needs of the organization, the health and care system and national policy direction. This may include adjustments to areas of responsibility or realignment of reporting structures.

KEY RELATIONSHIPS

The post holder will need to build constructive relationships with partners from across the health and care system. Key relationships will be with:

• Team members
• Nursing and Quality Team
• All Age Continuing Care (AACC)
• Care Education Treatment Review Team (CETR)

About us

NHS Essex ICB is a statutory organisation responsible for the planning and funding of NHS services for around 1.9 million people across Essex. Our role as an ICB is to bring health and care services together, improve the health and wellbeing of our population and ensure equitable access to services and outcome for everyone. The organisations headquarters is Seax House, Chelmsford, and we operate a hybrid working model (2 office-based days) that includes working across Essex and from home. Essex ICB currently has offices in Brentwood, Harlow and Colchester, in addition to the Chelmsford HQ.

We are committed to creating an inclusive workplace that values diversity. We know that different experiences, ideas and perspectives help create a stronger and more innovative organisation that delivers better outcomes for patients. We welcome applications from all backgrounds, including people of all ages, disabilities, sex, gender identity or expression, race or ethnicity, religion or belief, sexual orientation or personal circumstances. Our policies ensure all applicants are treated fairly and consistently throughout the recruitment process, including consideration of reasonable adjustments for disabled applicants.

Please note that the organisation does not hold a sponsorship licence.