Personal Assistant - Regional Operations DirectorNHS

Job summary

In this Personal Assistant role, you will provide an efficient and confidential administrative and secretarial support service to the Regional Operations Director, working both remotely and within services across either the North West/ Yorkshire/ Midlands/ and our Children and Young People Mental Health Services (CYPMHS) in the South. You will be working 37.5 hours a week where you will organise and maintain an accurate diary and establish and maintain efficient office systems and ensure the provision of a full secretarial and administrative service for the Regional Operations Director. Reporting to the Regional Operations Director, you'll need to show initiative and will be responsible for ensuring urgent matters are addressed, co-ordinate reports, minute taking, type letters, copying and distributing of Policies and Procedures and maintaining effective paper and electronic filing systems. Your Personal Assistant responsibilities will include: Providing a full committee servicing function for all meetings to include scheduling

Main duties of the job

In this Personal Assistant role, you will provide administrative and secretarial support to the Regional Operations Director. You will work both remotely and within various services, ensuring an efficient office system. The position involves organizing a 37.5-hour work week to maintain an accurate diary and supporting the Director through full secretarial services. The role requires initiative in addressing urgent matters, preparing reports, taking minutes, typing letters, and managing filing systems. Responsibilities include servicing committees, scheduling meetings, booking rooms, organizing catering, drafting agendas, and maintaining confidentiality. Essential qualifications include secretarial experience, ECDL or RSA II certification, NVQ III in Business Administration, and shorthand skills. A valid driving license, communication skills, and flexibility are also required. Benefits include a salary of £33,000-£37,740, up to 33 days of annual leave, career development, access to wellbeing support, exclusive discounts, life assurance, financial wellbeing support, and pension contributions.

Job description

In this Personal Assistant role, you will provide an efficient and confidential administrative and secretarial support service to the Regional Operations Director, working both remotely and within services across either the North West/ Yorkshire/ Midlands/ and our Children and Young People Mental Health Services (CYPMHS) in the South.

You will be working 37.5 hours a week where you will organise and maintain an accurate diary and establish and maintain efficient office systems and ensure the provision of a full secretarial and administrative service for the Regional Operations Director.

Reporting to the Regional Operations Director, you'll need to show initiative and will be responsible for ensuring urgent matters are addressed, co-ordinate reports, minute taking, type letters, copying and distributing of Policies and Procedures and maintaining effective paper and electronic filing systems.

Your Personal Assistant responsibilities will include:

• Providing a full committee servicing function for all meetings – to include scheduling, booking rooms, organising catering, drafting agenda, collating then distributing papers, and minute taking.
• Ensure post and e-mails are actioned promptly.
• Liaise with external parties and agencies as required
• To maintain confidentiality at all times regarding information relating to patients, staff and hospital business.
• Attend staff meetings and internal /external training events as and when required

To be successful in this role, you will need:

• Secretarial qualification/experience essential
• ECDL, RSA II, Typing/Word Processing or equivalent
• NVQ III Business Administration
• 4 GCSE’s at grade C or above (including English and Mathematics) or equivalent
• Shorthand 100 WPM
• Driving license
• Excellent communication skills, both verbal and written with professionals at all levels
• To be flexible and reliable

What You’ll Get:

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual salary from £33,000- £37,740 depending on experience
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future

About your next employer:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure

About us

Elysium Healthcare employs over 8,000 people and has a unique approach to care delivery. It operates a network of 80 services across England and Wales, offering opportunities for growth and movement within the organization. Elysium Healthcare is part of Ramsay Health Care, which operates globally across 10 countries with over 86,000 employees. The organization prioritizes taking care of its employees with a comprehensive benefits package that supports wellbeing, growth, and future stability. Elysium Healthcare is committed to inclusive recruitment as a Disability Confident employer, ensuring that all staff promote and safeguard the welfare of service users. They follow safer recruitment practices for all appointments and require all candidates to undergo a DBS disclosure process as part of their employment policy.