Onboarding Team SecretaryNHS
Job summary
To provide a comprehensive administrative, recruitment and onboarding support service to Elmleigh and the wider multidisciplinary team. The post holder will coordinate recruitment and workforce processes, support the onboarding of new starters, maintain workforce records and systems, and provide high-quality secretarial and administrative support to managers and clinical teams. The role will ensure that new staff are recruited, onboarded and supported effectively, enabling them to access systems, training and resources required to undertake their role safely and efficiently.
Main duties of the job
The postholder will provide comprehensive administrative support across recruitment, onboarding, workforce records, temporary staffing, IT coordination and general office functions. They will coordinate recruitment activities, support managers throughout the hiring process, and ensure vacancies, interview arrangements and recruitment records are managed efficiently and in line with Trust procedures.
The role will oversee onboarding processes for new starters and temporary workers, ensuring pre-employment checks, system access, equipment provision and induction requirements are completed in a timely manner. The postholder will maintain accurate workforce records, trackers and reports, ensuring data quality and compliance with Trust standards.
They will act as a key liaison with IT, HR, managers and external departments to resolve issues, support staff and facilitate effective workforce processes. The postholder will also provide secretarial support, assist with audits and service improvement initiatives, coordinate equipment requests, and contribute to staff wellbeing activities and engagement programmes.
The role requires excellent organisational, communication and prioritisation skills, with a commitment to delivering a professional, efficient and responsive administrative service.
Job description
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.
Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.
We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.
Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence